Publication system

The Publication System is a core mechanism of Document Manager , responsible for deploying validated documents to Smart Assistant’s active Knowledge Base . This system ensures that only reviewed and approved content becomes available for Smart Assistant to use in real-time interactions.

It manages version control, prevents accidental overwrites, and guarantees synchronization across all documents after any updates, additions, or deletions.

Publication States

The system tracks publication status to prevent data loss and maintain consistency.

Publication Process

Step 1: Initiation

  • User clicks “Publish” button
  • Button shows loading state
  • Publish button disabled

Step 2: Job Creation

  • System queues background job
  • Job timeout: 15 minutes

Step 3: Completion

  • Success:
    • Success notification displayed
    • Document list refreshed
  • Failure:
    • Error notification with details
    • User can retry publication
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