Adding documents

From here, you can manually compose new documents or import existing ones from URLs to enrich Smart Assistant’s content library.

This feature allows editors and managers to:

• Create and format new articles or data files
• Associate each document with relevant categories and metadata
• Restrict visibility to logged-in users if needed
• Prepare and validate content before publication

Adding well-structured and categorized documents ensures that Smart Assistant delivers precise, contextual, and trustworthy responses.

Document Editor Form #

Title (Required) #

• Document name/heading
• Used for searching and identification
• Plain text input

URL (Optional) #

• Reference URL for document source
• Used for tracking original content location
• Validated URL format

Categories (Optional) #

• Multiple selection dropdown
• Organize documents by topic/type
• See section 6 for details

Content (Required) #

• Main document body
• Rich text editor interface

Only for logged users #

• Checkbox option
• When enabled: Document visible only to authenticated users
• When disabled: Document visible to all users

Action Buttons #

Save as Draft #

• Saves document with DRAFT status
• Document not visible to end users
• Use for work-in-progress content

Save as Ready #

• Marks document as READY for publication
• Document not yet live until published
• Indicates content is finalized and reviewed

Clear Form #

• Resets all form fields to empty
• Confirmation notification displayed
• Use to start over

Import from URL #

• Extracts content from external webpage
• See section 2.3 for details

Import from URL Feature #

Process:

1. Enter a valid URL in the import field
2. System fetches content from the URL
3. Progress notification displays during import
4. Upon success, redirects to the imported document

Timeout:

• Maximum wait time: 15 minutes
• Timeout notification if exceeded

Success:

• Success notification displayed
• Automatic redirect to new document

Error Handling:

• Error notifications for:
  • Invalid URLs
  • Unreachable content
  • Processing failures
  • Timeout conditions